Enhancing Collaboration with Microsoft Copilot's New UI Updates

March 26, 2024
3 min read

As a frequent user of Microsoft Copilot for Microsoft 365 and Microsoft Copilot, I'm excited to share some upcoming changes to both user interfaces (UI) that aim to enhance your experience and align it better with the broader Microsoft Copilot ecosystem. Starting late March and continuing through mid-April 2024, we'll notice several updates taking place.

One notable addition will be the introduction of a green shield icon, positioned next to our user profile image in the UI header. This shield serves as a visual cue, reminding us of Microsoft's robust enterprise compliance standards, ensuring discretion when sharing personal and organizational data. Simply hovering over or tapping on the shield will provide more details, guiding us through its significance.

Another significant change involves a persistent legal and data protection disclaimer placed conveniently underneath the chat prompt box. This disclaimer, accompanied by links to Terms, Privacy, and FAQs, underscores Microsoft's commitment to compliance and transparency throughout our chat interactions.

Screenshot of Copilot UI adding green shield and legal and data protection disclaimer
Copilot UI is adding green shield and legal and data protection disclaimer. | Used with permission from Microsoft. View Full Size

To streamline the UI, certain duplicative instances of disclaimers and links will be removed, making navigation more intuitive. Additionally, a new AI accuracy disclaimer will be appended to the bottom of each chat, reminding us that while Copilot's suggestions are incredibly helpful, they may not always be perfect.

One noticeable alteration will be the removal of company branding or logos from the UI, providing a cleaner and more uniform interface across all instances of Copilot for Microsoft 365 and Microsoft Copilot.

These updates will apply to various entry points of Microsoft Copilot for Microsoft 365 and Microsoft Copilot, including:

  • Copilot.microsoft.com
  • Copilot in Bing (bing.com/chat)
  • Copilot in Edge (sidebar)
  • Copilot in Windows
  • Mobile applications:
    • Microsoft Copilot
    • Microsoft Edge

However, it's important to note that UI for Copilot within specific Microsoft 365 apps will remain unchanged.

It's essential to understand that these updates are solely related to UI enhancements and will not affect the terms, privacy policies, or data protections associated with Microsoft Copilot for Microsoft 365 and Microsoft Copilot. As part of preparation, I encourage you to inform your users about these upcoming changes, ensuring a smooth transition.

For those interested in learning more about Microsoft Copilot for Microsoft 365/Microsoft Copilot or facilitating the adoption within our organization, Microsoft Adoption: Copilot for Microsoft 365 and Microsoft Copilot offers comprehensive resources and materials.

Let's embrace these updates as we continue to leverage Microsoft Copilot for Microsoft 365 and Microsoft Copilot to streamline our workflows and enhance collaboration within our organization.

Thx for reading

Rene Vlieger

Rene Vlieger

As a Microsoft 365 consultant, Microsoft MVP and a Microsoft Certified Trainer (MCT), I spend my days immersed in the world of cloud technology, assisting organizations on their transformative journey. My passion lies in enhancing productivity, fortifying governance, ensuring compliance, bolstering security measures, and fostering seamless adoption of new technologies.

In my role, I strive to be more than just a consultant; I aim to be a catalyst for organizational growth and evolution. By guiding businesses through logical steps, I help them ascend the maturity ladder, ensuring that every technological advancement is not just implemented but embraced wholeheartedly. But my commitment doesn't end there. I believe in the power of sharing knowledge, which is why I invest heavily in training sessions, workshops, and yes, even penning (or typing!) joint blogs. 

My Microsoft 365 knowledge includes Microsoft Teams, SharePoint, OneDrive, Loop, Viva, Purview, Defender, Entra, Outlook, Whiteboard, Copilot, and Forms.