Chat Banners in Microsoft Teams Meetings – Let’s Fix Those

September 19, 2023
3 min read

Well, well, well, my fellow corporate captives! Gather around as I open the floodgates upon yet another digital nuisance when using Microsoft Teams. Today we’re diving headfirst into the bottomless pit of chat chaos. You heard it right – those chat boxes that haunt our virtual meetings like clingy shadows.

Ah, meetings – the time when folks decide to jabber on the side about this and that while the real workers (that’s you and me, folks) try not to lose our minds. Let’s set the scene. We are all engaged in a battle of the keyboards for the chat during a meeting. Two people in particular are chat, chat, chatting away. They type, they send, they type again, and before you know it, it’s like they’re tap dancing on the digital stage as they commandeer the conversation.

Microsoft Teams Meeting with a notification covering the chat area.
Figure 1: Microsoft Teams Meeting with a notification covering the chat area. | Used with permission from Microsoft. | View Full Size

Where does that chat happen? Yup, in that little purple box that pops up right over the top of the chat window where the rest of us are making an attempt to get a word in edgewise (Figure 1). But oh, the thrill doesn’t end! We finally get a lull, real work starts to happen, and then BAM…here it comes again! That oh-so-annoying banner, text blocking us in the lower right corner of the screen, letting us know, “Hey, someone’s sending you a message, yoo-hoo!” Or not. Maybe it’s just someone chiming in with a cat meme. Can you see where this is going? I want to type back, to join the conversation, but oh NO! That silly purple banner decides to get all up in my chat box business. So, what’s the solution?

Well, my friends, desperate times call for shortcut shenanigans! Hold onto your keyboards because I’m about to drop some tech wizardry on you. Select that troublesome Teams window and give it a nudge to the left using that fabulous Window + Left Arrow key (Figure 2). (Remember to press and hold the Window key friends, or crazy things happen!)

Use Windows Key plus Left Arrow to move the meeting chat left.
Figure 2: Microsoft Teams Meeting with Window and Left Arrow shortcut keys | Used with permission from Microsoft. | View Full Size

Here comes the magic – you can reposition that Teams window. Grab that left side and drag it, left or right. Move it around like you’re playing a high-stakes game of virtual Tetris.

Microsoft Teams Meeting with the window resized.
Figure 3: Microsoft Teams Meeting with the window resized. | Used with permission from Microsoft. | View Full Size

How is this helpful? Those annoying banners no longer pop up ON the Teams window, my dear peeps; they haunt the right-hand corner of your whole screen instead! So, shift that Teams window to the left, and voilà! Now, when someone is all chatty with you, that banner pokes its head out, just off to the right of the chat box, we may now politely respond. We are free to participate in the convo, react AND even send our own silly cat memes.

Teams popup now appears outside of Teams chat.
Figure 4: Microsoft Teams Meeting with banner pop up window no longer covering actual chat. | Used with permission from Microsoft. View Full Size

There you have it, my fellow captives of the corporate circus. I kid you not, this hack has saved me from flinging my keyboard across the room on more than one occasion.

Next time the Microsoft Teams chat banter is trying your patience, remember to wrangle those banners, shift those windows, and keep those chats in view.

Shari Oswald

Shari Oswald

Shari is known as Shortcut Shari because she believes we should all work smarter, not harder, and she loves to share keyboard shortcuts. Shari has been using SharePoint since before it was called SharePoint and is excited to share her knowledge and expertise with those who are as excited about technology as she is. Shari's focus is the “People Side of Change.” As a Microsoft 365 Solutions Architect and Consultant that grew up right along with SharePoint, her practical knowledge of the Microsoft Productivity stack coupled with her passion for empowerment via learning makes Shari an excellent resource as a consultant and evangelist for Microsoft 365. Her philosophies for information architecture and SharePoint design are centered on solving business challenges with technology and ensuring usability and adoption for the organization. Shari is a Microsoft Certified Trainer, a Microsoft Certified Specialist Master, consultant, presenter, author, and evangelist. When she is not architecting SharePoint magic as a consultant, Shari is in the classroom or creating online learning for LinkedIn Learning, ClipTraining.com, and Pluralsight.

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